Association Services

Individual Association Documents

With the passage of Senate Bill 100 (SB100), Colorado statutes now require that every Colorado Homeowner Association deliver at least 90 days after the end of each fiscal year the following information to all unit owners:

• Operating Budget and date of fiscal year
• Current assessments by unit
• Financial Statements consisting of balance sheet and income statement
• The governing documents for the association; Articles of Incorporation, Declaration, By-Laws and Rules & Regulations
• Insurance information
• Meeting Minutes, meeting packets
• Policies and procedures

For your ease and convenience we have posted the aforementioned to our website. Please call Paddy Allen 970-429-2436 for the username and password.

Association Library

Senate Bill 100  |  Senate Bill 100 Revisions  |  Amending Association Documents  |  Check list for Board Orientation  |  Check lists to limit liability  |  Colorado Common Interest Ownership Act - 2005  |  How to comply with SB100  |  Required Policies & Procedures SB89 & SB 100  |  Required Policies & Procedures SB89 & SB 100 Chart  |  Revisions to Colorado Common Interest Ownership Act - 2005 Summary  |  SB 100 Summary  |  What managers need to know about CCIOA  |  CIRA Reserve Policy Form  |  House Bill 09-1359  |  House Bills 1359/1091/1248  |  Rights and Responsibilities for Better Communities  |  The Role of Today's HOA Board of Directors  |  Governance Guidelines  |  House Bill 10-1278   |  House Bill 12-1237

Frias Association Management Scope of Services

The managing agent will be expected to provide the following services and capabilities:

• Routine Business Matters, including:

1. Monthly accounts payable and receivable
2. Quarterly assessment billing and receipting
3. Monthly bank statement reconciliation
4. Quarterly financial statements to board members
5. Yearly budget draft and assessment schedule
6. Annual meeting preparation and attendance
7. Board of managers meetings (not exceed 3)
8. Annual tax return data preparation for presentation to CPA
9. Record storage (not to exceed 7 years)

• Routine building maintenance including exterior lighting, smoke detectors,(semiannually) and cleaning of walkways, decks and trash area (weekly).
• Maintenance of lawn, landscaping, and automatic irrigation system.
• Snow and ice removal from parking areas, loading zone, walkways, stairs and decks.
• Perform periodic maintenance inspections of common elements--e.g., roof, crawlspace, decks, siding, etc. and advise board of any needed maintenance.
• Project management for special projects at request of board of managers--e.g., painting, roof, paving, landscaping, etc.
• Oversee and enforce building regulations and respond to complaints as necessary or as requested by board of managers.
• Obtain annual insurance bids for board.
• Maintain set of unit keys for emergency access.
• Provide emergency and on-call capability.
• Correspondence and liaison on behalf of board of managers with owners, accountant, attorney or others as needed.
• Parking patrol

The above services are intended as minimum guidelines and should not be construed as all-inclusive or limiting. The board may wish to retain Frias Properties of Aspen as a full scope management firm that is capable of administering the daily business and maintenance matters of the association.  The association may simply desire a smaller selection of services as well.

Management Approach and Personnel:

• The maintenance functions, which are handled in-house, include electrical, plumbing, carpentry, painting/drywall, security, 24 hour emergency response, and grounds care. Functions, which are sub-contracted, can include the above trades and are contingent based on the scope of the project. 
• The company employs over 80 personnel with an average of 20-25 maintenance staff to respond 24 hours a day to any maintenance concern.  Our hours of operation are from 8:00 a.m. to 7 p.m. 7 days per week in season.

Statement of Qualifications:

• Frias Properties of Aspen is a property management and real estate firm that has been in operation over 25 years. We are proud of our staff that exemplifies the top level of experience and professionalism.  The average term of employment is over 5 years; this facilitates a great deal of continuity in our services.
• Frias Properties of Aspen also provides comprehensive real estate, housekeeping, and rental services.  – Property Management, Real Estate, and Vacation Rentals.

At Frias Properties, we strive to do "Whatever It Takes."