Assistant Property & Real Estate Manager

ASSISTANT PROPERTY & REAL ESTATE MANAGER

BUFFER

POSITION OVERVIEW

We are seeking a highly organized, professional, and adaptable individual to join our team as an Assistant Property & Real Estate Manager. This vital role provides administrative, property management, and real estate support to our leadership team, brokers, property owners, and guests.

As a key member of our organization, you will play an integral role in bridging our Property Management and Real Estate divisions. The ideal candidate is detail-oriented, self-motivated, and thrives in a fast-paced environment where no two days are the same.

Key Responsibilities

Real Estate Administrative Support

• Provide administrative support to brokers, including contract management, sales files, listing materials, and database maintenance.
• Greet clients, answer phones, and coordinate showings for both company and outside broker listings.
• Prepare listing presentations, marketing materials, postcards, and mailers.
• Accurately enter and maintain listings in MLS, Streamline, DASH, and other relevant platforms.
• Organize and maintain master files, closing packets, and broker compliance documentation.
• Communicate with title companies regarding contracts, deadlines, and closing requirements.
• Assist with internal reporting, including Pending Sales Reports, Rental Reports, Showings Logs, and Market Share Reports.

Property Management Support

• Assist the General Manager and Directors of Operations with HOA and property management tasks.
• Coordinate owner and vacation rental reservations, managing bookings, housekeeping requests, and system updates.
• Prepare, distribute, and maintain HOA documents, including meeting notices, proxies, agendas, budgets, insurance certificates, and meeting minutes.
• Address owner inquiries regarding statements and general communications.
• Support Short-Term Rental (STR) permitting and annual license renewals.
• Coordinate with contractors for approved proposals and scheduling.
• Manage package deliveries and tracking for owners and guests.
• Provide phone support and backup assistance for guests and owners when leadership is unavailable.
• Support Guest Services, assisting with front desk operations as needed.

Office Operations

• Oversee daily opening and closing procedures for the office.
• Maintain a clean, organized, and professional office environment.
• Manage office supplies, key inventory, equipment, brochures, and marketing materials.
• Assist with light maintenance tasks, such as seasonal décor, sweeping sidewalks, and ensuring the office’s overall presentation.
• Support brokers and office staff with special projects and operational needs.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities with attention to detail.
• Proficient in Outlook, Word, Excel, and property/real estate software (MLS, Streamline, CTM eContracts, AJAX, etc).
• Familiarity with real estate documents and procedures is preferred.
• Ability to work independently and collaboratively.
• Colorado Real Estate License preferred (or ability to obtain).
• Ability to lift up to 40 lbs and perform light maintenance duties when needed.

Why Join Frias Properties:

• Join a dynamic and collaborative team environment.
• Benefit from a competitive salary and a comprehensive benefits package.
• Make a significant impact in the property management and real estate industry.
• Explore opportunities for growth and advancement within our company.

Job Type: Full-time  

Salary: $50,000.00 plus commission.  

Benefits include:

- 401(k) plans
- 401(k) matching
- Dental and Vision insurance
- Health insurance
- Health savings accounts
- Paid sick leave
- Paid vacation
- Retirement planning

Supplemental Pay Types:

• Bonus opportunities
• Yearly Reviews

Work Location: 730 East Durant Avenue, Aspen, CO 81611

If you enjoy variety, thrive in a fast-paced environment, and are passionate about delivering excellent service to clients, owners, and guests — apply today!

To Apply: