ASSISTANT PROPERTY & REAL ESTATE MANAGER
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POSITION OVERVIEW
We are seeking a highly organized, professional, and adaptable individual to join our team as an Assistant Property & Real Estate Manager. This vital role provides administrative, property management, and real estate support to our leadership team, brokers, property owners, and guests.
As a key member of our organization, you will play an integral role in bridging our Property Management and Real Estate divisions. The ideal candidate is detail-oriented, self-motivated, and thrives in a fast-paced environment where no two days are the same.
Key Responsibilities
Real Estate Administrative Support
- Provide administrative support to brokers, including contract management, sales files, listing materials, and database maintenance.
- Greet clients, answer phones, and coordinate showings for both company and outside broker listings.
- Prepare listing presentations, marketing materials, postcards, and mailers.
- Accurately enter and maintain listings in MLS, Streamline, DASH, and other relevant platforms.
- Organize and maintain master files, closing packets, and broker compliance documentation.
- Communicate with title companies regarding contracts, deadlines, and closing requirements.
- Assist with internal reporting, including Pending Sales Reports, Rental Reports, Showings Logs, and Market Share Reports.
Property Management Support
- Assist the General Manager and Directors of Operations with HOA and property management tasks.
- Coordinate owner and vacation rental reservations, managing bookings, housekeeping requests, and system updates.
- Prepare, distribute, and maintain HOA documents, including meeting notices, proxies, agendas, budgets, insurance certificates, and meeting minutes.
- Address owner inquiries regarding statements and general communications.
- Support Short-Term Rental (STR) permitting and annual license renewals.
- Coordinate with contractors for approved proposals and scheduling.
- Manage package deliveries and tracking for owners and guests.
- Provide phone support and backup assistance for guests and owners when leadership is unavailable.
- Support Guest Services, assisting with front desk operations as needed.
Office Operations
- Oversee daily opening and closing procedures for the office.
- Maintain a clean, organized, and professional office environment.
- Manage office supplies, key inventory, equipment, brochures, and marketing materials.
- Assist with light maintenance tasks, such as seasonal décor, sweeping sidewalks, and ensuring the office’s overall presentation.
- Support brokers and office staff with special projects and operational needs.
Qualifications
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities with attention to detail.
- Proficient in Outlook, Word, Excel, and property/real estate software (MLS, Streamline, CTM eContracts, AJAX, etc).
- Familiarity with real estate documents and procedures is preferred.
- Ability to work independently and collaboratively.
- Colorado Real Estate License preferred (or ability to obtain).
- Ability to lift up to 40 lbs and perform light maintenance duties when needed.
Why Join Frias Properties:
- Join a dynamic and collaborative team environment.
- Benefit from a competitive salary and a comprehensive benefits package.
- Make a significant impact in the property management and real estate industry.
- Explore opportunities for growth and advancement within our company.
Job Type: Full-time
Salary: $50,000.00 plus commission.
Benefits include:
- 401(k) plans
- 401(k) matching
- Dental and Vision insurance
- Health insurance
- Health savings accounts
- Paid sick leave
- Paid vacation
- Retirement planning
Supplemental Pay Types:
- Bonus opportunities
- Yearly Reviews
Work Location: 730 East Durant Avenue, Aspen, CO 81611
If you enjoy variety, thrive in a fast-paced environment, and are passionate about delivering excellent service to clients, owners, and guests — apply today!
To Apply:
- Download and complete the employee application.
- Email the application to our Human Resources Manager, Krystal Levy at Krystal@FriasProperties.com.